This is a sample letter used to request a County’s written Policy on an issue of question.  This should be sent by certified mail, with a return receipt to the Special Education Director. Send a copy to the County Superintendent of schools.  Keep a copy for your records.
 
                                                                     (Date)

(Insert Name of Special Education Director)
(Insert County Name) County  
(Insert address)

(Insert Your Name)
(Insert Your address)

RE:  Copy of Written County Policy

Dear Mr. or Ms. (Insert last name of Sp. Education Director),

     I am requesting a copy of (Insert the County name) County’s written policy on (Insert the type of policy you are requesting. i.e. tape recording IEP meetings, cameras/video’s in the classroom, or whatever circumstance the county is claiming to have a policy for or stating how they operate) Please include a copy of (Insert name of county school district) County’s Board of Education meeting minutes where this policy was approved.

     Please send the requested information within five (5) business days upon receipt of this letter.  Thank you.

                                                                         Respectfully,

                                                                        (Sign your name)

                                                                       (Type your name)

cc: Mr./Ms. (Insert name of County Superintendents of Schools), County Superintendent of Schools

Note:  Some school staff has claimed that something is against their county policy when in fact there is no such policy.